May 18-19, 2012 at the University of Central Florida

Team Requirements and Notes

Please print this page and bring with you to the tournament.  This page contains information you will need at the tournament.

Pre-Tournament Preparations

1.  Make sure you download all required forms, print them out, and bring them with you.  This includes:

Team List Registration Form – Obtain from state director
Press Release  – if a student does not sign, the student MUST be accompanied by an adult to ensure they are moved out of the way of any video or photography that is occuring by press or our photographers.
Medical Form
Code of Ethics
Emergency Contact Sheet
Parking Pass

2.  Shipping Materials:

Materials can either be shipped to your hotel or to the following address.  If you need to ship to the UCF Student Union, there is a fee of $12 per box (no limit on time period)

UCF Student Union, Building 52
4000 Central Florida Blvd
Orlando, FL  32816
Phone:  407-823-3677

REFERENCE:  Science Olympiad

Opening Ceremonies

1.  We will allow 1 coach and 15 team members to sit together on the main floor. The parade of states participants should be part of that group. You will leave room for them at the end of your team’s row to join the team after the parade of states is over.  We are still evaluating if tickets will be needed to enter the arena.  There are approximately 6000 available seats, but we are expecting 8000-10,000 visitors.

2.  Requirements for Parade of States

Select a maxiumum of 4 students for the Parade of States

Teams can represent their state and school by carrying a state flag and/or a school flag/banner. Many teams “dress up” to represent their state: “cheeseheads” from Wisconsin, “cowboys” from Texas, etc.

Please remember appropriate behavior and decorum in this ceremony.  Don’t let the energy of the event lead to poor choices during the parade of states

The banners and all materials MUST be shorter than 10 feet wide or tall.

As part of the spirit award, students will be “judged”, which will be confered at the closing ceremony. We will judge your students on enthusiasm, effort and how they represent their state.

PRACTICE AT 5:30 pm, in the hallways under stadium seating, arena floor.

Team members will report at 5:30 and line up at their location in the hallway.  Signs will be taped to the wall with team number and team name.  Bring all supplies and materials with you for parade.

Team will be given instructions for practice and the parade of states. This information will include the following facts:

Team will stay in the designated order.

When the parade of states begin, they will remove the  taped sign from the wall and carry it with them to the greeter at the Arch, found at stage left and right.

They will present this sign for team designation.

They will preceed, in alternating order (stage left and right) along the front of the stage and proceed down the center aisle toward the back of  the arena.

B Teams will turn left at the end of the center aisle and proceed directly to the assigned team seating locations.

C Teams will turn right at the end of the center aisle and proceed directly to the assigned team seating locations.

During practice walkthrough and after the teams have made the left and right turns, the parade of state team members should locate their seats so there is not confusion about their assigned location.  After they have located their seating during practice, they then return to their designated lineup location and await further instructions prior to the start of the parade of states at 7:00 pm. It is likely that teams will be dismissed but MUST return to their designed locations by 6:40 pm.

3.  For the remaining part of the ceremonies you will need to keep the materials with the team by putting it next to your teams row in the isle. After the ceremonies there will be a table for your team during the swap meet and I would suggest a coach go with the team and stand at the table with all your items under that table until the swap meet and ice cream social are over. If you came on a bus, it should be parked very close to the building for you to store whatever.

4.  Swap Meet – the swap meet is a chance for the team to proudly show off their state and to learn something new about other states.  Be sure your team brings items to swap with other teams. These items could include caps, pins, stickers, or oranges!  Your chamber of commerce, local businesses, state visitors’ centers, and so on, are often willing to donate items. Everyone on the team should have at least 10 items to exchange and many students exchange more than 10 items!

5.  Wireless Computer Access – We are giving priority access to the event supervisors and volunteers on Saturday May 19. Please do NOT use wireless access between 5:00 am to 9:00 am, and from 3:00 pm to 7:00 pm.  On mobile devices use your 3G or 4G connections.  If we do not have adequate access to the wireless network during these times, this may delay the awards ceremony.

The Competition

1.   Trials – trial events are open to all team members and alternates.  The trial events do not count toward the team total for team place.

2.  Self – Scheduling System – you will receive your password and userid from Mike McKee prior to May 2 with more information on how to sign up for the self scheduled events.

3.  Homerooms – homerooms are assigned for the benefit and ease of team preparations.  They will be available starting at 5:00 am Saturday morning and are not available on Friday night.  Some rooms are spacious while others are rather small but will still accomodate 35 people.  With limited classroom space, most teams are assigned to occupy the room with another team, but it is always a B/C pairing with B and C from the same state.  We can not accomodate room changes. The information on the Homeroom page is for planning purposes only.  Please note – if rooms are not left in the condition that they were entered, cleaning charges may be applied to all teams that are assigned to the room. Please dispose of all garbage and return chairs to their original locations. Do not touch any computer equipment or projection systems in the room.

4.  Event Clarification Notes:

A.  Compute This – Computers for this event will contain Office 2010, with Word 2010, Access 2010, Excel 2010, IE 9, and Google Chrome.

B.  Mission Possible:  The TSL Will be turned in at impound

C.  Storm the Castle: To obtain maximum points, be prepared to turn in 5 plots (on one or multiple graphs) at impound.

D.  Towers B and C:  Will use this setup:  Test Stand 2012

E.  Helicopter Egg Drop:
1.   Clarification on egg placement

a.  Can the egg be placed inside the structure of the helicopter? NO THE EGG MUST BE THE FIRST ITEM TO TOUCH THE GROUND BECAUSE ANYTHING BETWEEN THE FLOOR AND THE EGG WOULD VIOLATE RULE 2.C.

b.  Can the egg be placed on top of the structure? NO

c.   Is the egg required to be on the bottom and physically hit the ground? YES

d.  Can a cup be used to hold the egg? NO, VIOLATES 2.B.

e.   If a cup is used to hold the egg,  NO can the diameter of the cup be less than the diameter of the egg? NO

f.   Is there a limit on how much tape can be used to attach the egg in 2.b.? TOO MUCH TAPE COULD RESULT IN VIOLATION OF 2.C. SO, TO AVOID RISKING BEING RANKED BELOW OTHERS FOR USING TOO MUCH PROTECTIVE MATERIAL, THE SUPERVISOR WILL PROVIDE A SEALABLE PLASTIC BAG THAT TEAMS MAY USE TO PLACE THE EGG INTO AND ATTACH TO THEIR DEVICE.

2.  Clarification on size of helicopter.

a.   Can it be folded on itself for measurement? NO

3.   Dropping the helicopter. a. Is it a straight release or can the helicopter release person put a spin on it while releasing? NO
4.   Can my device have multiple blades and multiple rotors? NO, ONLY ONE ROTOR IS ALLOWED WITH AS MANY BLADES AS A TEAMS WANTS.

5.   Helicopter Egg Drop FAQs FOR CURRENT RULE as posted on soinc.org for Helicopter Egg Drop FOR 2012 

F.   Robot Arm: Par. 4. Documentation will be collected at “check-in” and kept until the end of the tournament.

5.  Schedule Conflicts: Teams are not allowed to make schedule swaps with other teams and supervisors are not permitted to grant any time changes in the posted team schedule. The national tournament schedule is set with no exceptions allowed for individual team conflicts. Almost all the the teams coming to the national tournament have conflicts to work around since the state schedule is rarely identical to the national schedule. Supervisors are encouraged to allow late students to enter if it does not disrupt the event, but no extra time will be granted. So, wherever possible, avoid scheduling a student in back-to-back events.

6.  Awards and Scholarships:  Latest list posted here.

Closing Ceremonies

1.  Teams are expected to dress in business dress.  The awards ceremony has a very different and “formal” feel as opposed to the opening ceremonies.

Afterglow Dance

The Afterglow dance will be held immediately following the Award Ceremony on Saturday, May 19th. Come celebrate your accomplishments at this dance party held in the UCF Venue (behind the UCF Arena).  The safety of all participants is the number one priority so please read the following policies carefully.

1.  Chaperones are required and must be present at all times. Students will not be allowed to attend without their chaperones. If students are found without a chaperone they will be asked to leave.

2.  Chaperones are responsible for their students at all times. The University of Central Florida, Science Olympiad and Florida Science Olympiad will not be held responsible for students before, during and after the Afterglow.

3.  Snacks will be provided to tournament participants only. Tickets to the afterglow are available in team registration packets.  Each team will receive 15 tickets to be used for the afterglow snacks. Unfortunately, food and drinks will not be allowed inside the Venue.

4.  Dancing must be appropriate to a school environment. Suggestive or dangerous dancing will be stopped and those participating will be removed from the premises.

5.  Participants and their team coach assume responsibility for any accidents or property damage while attending the afterglow.

6.  Absolutely no tobacco, alcohol, or drugs of any nature are permitted.

7.  The Afterglow dance will end promptly at 11:30pm. Students must be out of the Venue by 11:45pm.

8.  Students should conduct themselves in an orderly, respectful manner, keeping in mind that they are representatives of their school and state. Anyone not conducting themselves in an orderly and appropriate manner will be asked to leave.